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A Proposal for an Association Hansard

29th September 1944
Page 16
Page 16, 29th September 1944 — A Proposal for an Association Hansard
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Which of the following most accurately describes the problem?

I N a leading article in our issue dated April 7, entitled "Let the Unity be Democratic," we suggested that amongst the reforms which were desirable in association procedure one of the most important was that more detailed publicity be given to what happens at council meetings. We went so far as to suggest that some steps should be taken to circulate the minutes of these meetings, if only in summarized form, to all the members of the association.

Of late, as it so happens, we have been receiving more detailed information from the S. J.C. of the work which it has been doing, and we have been able to give publicity to this matter. Even so, the information embodied is not so ample, as 'regards detail, as we believe to be desirable. What is wanted, in our view, as we stated in that leading article, is the publication by the Committee of a bulletin on almost the same lines as Hansard.

In a letter from Mr. Dennis F. Pilkington, transport manager for Lancashire Associated Collieries, we were advised that the Coal Merchants' Federation of Great Britain is in the habit of issuing minutes or meetings of its central committee in some such form. By the courtesy of the secretary of that Federation we have been enabled to examine a copy of the bulletin. It is very nearly the sort of thing we had in mind.

This bulletin refers to the minutes of a particular meeting of the Central Committee of the Federation and gives, in ample detail, not only the subjects discussed at the meeting, but also the names of those who took part in the discussion, and the views which they expressed. In addition, there is an arrangement whereby items of current information are added.

At the end of the minutes is a schedule of document which indicates that, beside circularizing these minutes, a copy of which goes to every member of the Federation, there are interim circulars dealing with topical matters and subjects which cannot await the next meeting of the central committee. The amount of information that is provided may be judged from the fact that this single report occupies seven quarto sheets, closely printed in small type.

We recommend the newly formed associations of the industry, as well as the National Road Transport Federation, to obtain a copy of these minutes and to consider whether it would not be possible, as well as advisable, for them to make a practice of issuing similar information relative to the proceedings of their own councils.


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